LUMEN adheres to the international community editorial and ethics standards. Below you will find the guidelines we recommend for both our authors, editors and reviewers.
For LUMEN Proceedings Volumes the responsibility of the peer review evaluation lays on the Conference Organizers/ Conference Chair. For publication in open access scientific journals, the responsibility lies in the journal’s editors.
All papers submitted for publication within LUMEN proceedings will be subject to peer review evaluation under the Conference Chair responsibility. The Conference Chair will send us the manuscripts after a similarity check with other sources will be performed. In this case, LUMEN reserves its right to organize another check of the manuscripts if suspicions of scientific errors will be obvious from text, the technical representation of the reference system is not appropriately managed and other technical aspects needed.
In addition, a similarity check with other online sources will be undertaken by the LUMEN Editor in charge of the proceedings volume.
Conference Chair/Editors’ decisions on the publication status of a manuscript is final.
Only papers presented at the conference and received according to publication guidelines and timelines will be published in the LUMEN.
I. PEER REVIEW PROCESS: STANDARDS AND DESCRIPTION
I.1. EDITORIAL EVALUATION
This is the first stage evaluation, in which the paper proposed for evaluation is assessed from the technical and administrative points of view. The evaluation is made by the editor in charge with the issue following to identify whether the paper is related to the specificity of the journal and if it addresses subjects that are in direct connection with the current issue’s topic. The editor in charge will also assess if the author complies with the editorial requirements, such as the citation system, respecting the journal’s technical parameters from the template available online, or the structure of the article.
Only after the technical requirements are fulfilled by the author will the paper be the subject of the peer review process and its scientific quality evaluated. After texts are analyzed to see if they match the disciplinary and thematic orientation of the publication’s editorial quality standards of LUMEN publications, manuscripts are sent to two reviewers selected from the Board of Reviewers of LUMEN Publishing House, whose scientific activity and expertise corresponds most with the proposed manuscript.
I.2. SCIENTIFIC EVALUATION
After texts are analyzed from the scientific point of view, reviewers communicate their decision and the observations/requirements (if any) as a condition of publication. The editor in charge transmits the reviewers’ decision to the author and, if the reviewers agree on the acceptance for publication but recommend changes of the text, it is sent back to the author to make changes. Once the requested changes are made, the text returns to the two reviewers of the LUMEN Publishing House Committee to check the final version of the text and transmit their decision.
Reviewers should be experts in their fields and should be able to provide an objective assessment of the manuscript they evaluate. The reviewers must have a rich expertise and experience to be chosen as a referent, certified through publications, conferences, grants, etc.
LUMEN policy is that reviewers should not be assigned to a paper if:
The scientific evaluation is completed in at least one of the following ways:
DOUBLE BLIND PEER REVIEW
The blind peer review process consists of assigning a blind manuscript (with no identification information of the author/s) to a reviewer whose identity is not known to the author whose paper is subject to evaluation, nor will be known by the author after the evaluation is completed. The correspondence between the reviewers and the author/s will be intermediated by the publisher LUMEN Publishing House.
The results of evaluation can be of the following types: acceptance, acceptance with modifications or rejected. If a reviewer rejects the manuscript but another one accepts it, the manuscript is assessed by a third reviewer, or the editor responsible for the issue, who will accomplish the advocate function and take the final decision. If it is accepted with modifications, corrections will be asked for from the author.
REVIEWERS PROPOSED BY AUTHORS
Authors are invited to propose their own specialty referrers when they submit their paper for publication. They can be coordinators of doctoral theses etc.
The opinions of the authors proposed reviewers will be considered, in the event of a disagreement between the two peer reviewers proposed by LUMEN Publishing, or where peer reviewers accept papers with a reserve. Also, this method is used as an additional editorial peer review, in the case of editorial programmes that request it.
I.3. ETHICAL EVALUATION AND IDENTIFICATION OF, AND DEALING WITH ALLEGATIONS OF RESEARCH MISCONDUCT
LUMEN is member of PILA and adheres to the ethical standards of Committee of Publication Ethics (COPE).
Ethical evaluation follows two directions, namely Editorial Ethics and Research Ethics.
Regarding Editorial Ethics, these are analyzed suspicions of plagiarism and the improper award of authorship (including authors who contributed to the text or research and the exclusion of authors who have contributed). They also track potential conflicts of interest that occurred after publication by LUMEN, the rights to reproduce images, text or republication rights fragments where appropriate. The aim is to avoid the request for double financing when the manuscript is published through public financing.
The second direction – Research ethics – aims of evaluation for respecting the ethical rules of scientific research where appropriate: the rules of data confidentiality; obtaining the agreement for participation in research from research population; in the protection of the interests of natural or legal persons, in order not to violate any image or other rights of nature provided by law.
I.4. EDITORIAL REVIEW of TRANSLATIONS
Editorial reviewers of translation exclusively target the quality of translations in Romanian. An evaluation is undertaken by a specialist, a connoisseur of the language in which the book appeared or a native speaker and the quality of translation is checked.
LUMEN Publishing reviewers are scientific and cultural personalities, recognized nationally and internationally with a PhD.; in special or exceptional circumstances, having the quality of a PhD student.
LUMEN Publishing House scans each article accepted for publication with the Crossref Similarity Check – iThenticate software only after the article is considered final, so as not to make any changes that may increase the likelihood to be above the accepted limit, which is at most 5% to 10% similarity (due to the specific of each article). LUMEN expresses 0 tolerance to plagiarism, but we accepted at most 10% similarity with other sources. The articles that were proven to have plagiarism elements will automatically be rejected from publication.
If the article exceeds the 10% similarity threshold, but it is not proved to be plagiarised, the editor sends the article back to the authors, to motivate the identified similarities, and eventually to correct possible negligence. Each additional scan will be charged with 7 euros.
The authors whose works have been identified with similarities beyond the accepted limit will have to accept that all costs incurred by the editorial staff for the processing of the article will be withheld from the already paid fees.
The full refund of the open-access fee for articles identified with plagiarism suspicions is only possible through the formation and express acceptance of the Ethics Committee of the Affiliate Institution of each of the authors.
LUMEN adheres to the International Committee of Medical Journal Editors (ICMJE) recommendations related to authorship. ICMJE recommends that authorship be based on the following 4 criteria:
- Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
- Drafting the work or revising it critically for important intellectual content; AND
- Final approval of the version to be published; AND
- Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved (ICMJE: Defining the Role of Authors and Contributors, 2022).
These authorship criteria are intended to reserve the status of authorship for those who deserve credit and can take responsibility for the work. In the group of authors, an author should be able to identify which co-authors are responsible for specific other parts of the work, in order to be accountable for the parts of the work he/she has done. Also, authors should have confidence in the integrity of the contributions of their co-authors.
Principal authorship, authorship order, and other publication credits should be based on the relative scientific or professional contributions of the individuals involved, regardless of their status. A student is usually listed as principal author on any multiple-authored publication that substantially derives from the student’s dissertation or thesis.
All authors must agree on publication and be able to support research by answering questions about this research. Contributors who do not meet the criteria to be authors should be included in the acknowledgments.
As regards the authors’ order, this should respect the volume of work and the importance of the scientific contribution of each author. Presenting in alphabetical order, mentioning the equal contribution of each author in acknowledgment, draws attention to the equal quoting of each author.
Lead Author (First Author)
In the case of publications with multiple authors, one author should assume the role of lead author. Even in different publications, the lead author is different to the first author; in all LUMEN Publishing Journals, the lead author is considered to be the first author and corresponding author. We admit exceptions, based on an all-authors’ request, for the corresponding author to be mentioned as being different to the lead author, with special mention, and is placed as the last author. Authors should decide to be equally responsible for the paper; in this case, they are mentioned in alphabetical order, with the acknowledgement that all authors have an equal contribution to the article.
All co-authors of a publication are responsible for:
- Authorship: By providing consent to authorship to the lead author, co-authors acknowledge that they meet the authorship criteria set above. A co-author should have participated sufficiently in the work to take responsibility for appropriate portions of the content.
- Approval: By providing consent to authorship to the lead author, co-authors are acknowledging that they have reviewed and approved the manuscript.
- Integrity: Each co-author is responsible for the content of all appropriate portions of the manuscript, including the integrity of any applicable research.
- An individual retains the right to refuse co-authorship of a manuscript if s/he does not satisfy the criteria for authorship.
Where contributors meet fewer than all 4 of the above criteria for authorship, those should not be listed as authors, but they should be acknowledged.
In accordance with ICMJE guidelines, here are some examples of activities that alone (without other contributions) do not qualify a contributor for authorship:
- acquisition of funding;
- general supervision of a research group or general administrative support;
- and writing assistance, technical editing, language editing, and proofreading.
In addition, those whose contributions do not justify authorship may be acknowledged individually or together as a group under a single heading (e.g. “Clinical Investigators” or “Participating Investigators”), and their contributions should be specified (e.g., “served as scientific advisors,” “critically reviewed the study proposal,” “collected data,” “provided and cared for study patients,” “participated in writing or technical editing of the manuscript”) (ICMJE: Defining the Role of Authors and Contributors, 2022).
All contributors who do not meet the criteria for authorship should be listed in an Acknowledgements section. Examples of those who might be acknowledged are included above.
When submitting the manuscript, the author must supply any personal acknowledgements separately to the main text to facilitate anonymous peer review.
Third party submissions – Where an individual who is not listed as an author submits a manuscript on behalf of the author(s), a statement must be included in the Acknowledgements section of the manuscript and in the accompanying cover letter. The statements must:
• Disclose this type of editorial assistance – including the individual’s name, company and level of input
• Identify any entities that paid for this assistance
• Confirm that the listed authors have authorized the submission of their manuscript via third party and approved any statements or declarations, e.g. conflicting interests, funding, etc.
Based on previous editorial experience, where appropriate, LUMEN reserves the right to deny consideration to manuscripts submitted by a third party rather than by the authors themselves.
Because acknowledgment may imply endorsement by acknowledged individuals of a study’s data and conclusions, LUMEN reserves the right to require that the corresponding author obtain written permission to be acknowledged from all acknowledged individuals.
All research articles should have a funding acknowledgement statement included in the manuscript in the form of a sentence under a separate heading entitled ‘Funding’ directly after your Acknowledgements and Declaration of Conflicting Interests, if applicable, and prior to any Notes and References. The funding agency should be written out in full, followed by the grant number in square brackets, see following example (the text in bold is mandatory, unless specified otherwise by the journal):
The author(s) disclosed receipt of the following financial support for the research, authorship, and/or publication of this article: This work was supported by the Y Institute [grant number xxx].
Multiple grant numbers should be separated by comma and space. Where the research was supported by more than one agency, the different agencies should be separated by semi-colon, with “and” before the final funder. Thus:
This work was supported by the X [grant numbers xxxx, yyyy]; the Y [grant number zzzz]; and the Z [grant number aaaa].
There are cases where research is not funded by a specific project grant, but rather from other resources available to a university, college or other research institution. Where no specific funding has been provided for the research, we ask that corresponding authors use the following sentence:
The author(s) received no financial support for the research, authorship, and/or publication of this article.
Please mention this information under a separate heading entitled “Funding” directly after any Acknowledgements and Declaration of Conflicting Interests (if applicable), and prior to any Notes and References.
When submitting the manuscript, the author must supply any information about funding agencies separately to the main text to facilitate anonymous peer review.
Declaration of conflicting interests
Through this policy our journal requires a conflict-of-interest statement or conflict of interest disclosure from any submitting or publishing author.
In accordance with the Committee on Publication Ethics (COPE) statement, “conflicts of interest comprise those which may not be fully apparent and which may influence the judgment of author, reviewers, and editors. They have been described as those which, when revealed later, would make a reasonable reader feel misled or deceived. They may be personal, commercial, political, academic or financial. “Financial” interests may include employment, research funding, stock or share ownership, payment for lectures or travel, consultancies and company support for staff” (COPE, 2017)
As many scholars, researchers and professionals may have potential conflicts of interest that could have an effect on their research, LUMEN journals require a formal declaration of conflicting interests enabling a statement to be carried within the paginated published article.
Manuscripts will be evaluated fairly and will not necessarily be rejected when any competing interests are declared.
Here are some examples of conflicts of interest:
Having received fees for consulting.
Having received research funding.
Having been employed by a related company.
Holding stocks or shares in a company which might be affected by the publication of your paper.
Having received funds reimbursing you for attending a related symposium, or talk. (Note: it is not expected that details of financial arrangements be disclosed when a competing interest is declared.)
Any other interests which the reasonable reader might feel has affected the research author may also wish to declare them.
Author obligations regarding conflicting interests
Prior submission, author will be asked to certify that:
All forms of financial support, including pharmaceutical company support (if the case), are acknowledged in the author’s contribution.
Any commercial or financial involvements that might present an appearance of a conflict of interest related to the contribution are disclosed in a covering letter accompanying the contribution and all such potential conflicts of interest will be discussed with the Editor as to whether disclosure of this information with the published contribution is to be made in the journal.
That you have not signed an agreement with any sponsor of the research reported in the contribution that prevents you from publishing both positive and negative results or that forbids you from publishing this research without the prior approval of the sponsor.
That you have checked the manuscript submission guidelines to see whether the journal requires a Declaration of Conflicting Interests and have complied with the requirements specified where such a policy exists.
If you are submitting to or publishing your manuscript in a journal which requires you to make a Declaration of Conflicting Interests, please include such a declaration at the end of your manuscript after any Acknowledgements and prior to the Funding Acknowledgement, Notes (if relevant) and References, under the heading ‘Declaration of Conflicting Interest’. If no conflict exists, please state that ‘The Author(s) declare(s) that there is no conflict of interest’.
You may find the following useful resources to refer to for more information on Conflict-of-Interest policies, existing codes of practices and more general good practice in relation to journal publication ethics: